Why cloud document management is essential for your business

It’s widely believed that cloud storage was invented by computer scientist Dr. Joseph Carl Robnett Licklider way back in the 1960s. Fast forward five decades later and cloud storage has become vital to businesses because of its ability to save money and time while allowing businesses to become more productive.

That’s before we consider the impact the Covid-19 crisis has had on the working world and how cloud computing and storage made remote working a possibility. With that in mind, we’re looking  at why cloud document management is essential for your business. 

Save money

If your business isn’t taking advantage of cloud technology, the cost of storing and transferring documents from one place to another can soar. 

When your business uses cloud storage, you can free up resources. If you’re a start-up, you can avoid the upfront cost of buying expensive equipment and paying high rent costs for physical storage. 

Increased security 

When your business stores documents, there are two types of threats at play. Intentional and natural threats are easily avoided when you store your documents in the cloud. If you’re relying on physical file storage, your files could be destroyed in a natural disaster. When you use cloud storage, your data is constantly backed up, this removes the risk of permanently losing important files. 


Deliberate risks to your files and data can be managed better when you use cloud storage. You can take control of which members of your team can access certain files. You’ll easily be able to access information on who has viewed and modified your files and folders and when. This effectively prevents the exposure of sensitive information, keeping your data safe and secure. 

Reduced paperwork 

The average office employee prints 34 pages per day. Do you really want your office space cluttered with piles of files and documents? Switching to a cloud-based document management solution will save your business time, money, and resources. Using cloud document management allows your business to eliminate additional, unnecessary costs for printing, storing, and managing physical documents. 

It’s better for the environment

Taking your document management online is an excellent way to make your business more environmentally friendly. As we mentioned above, the average worker prints 34 pages per day. 17% of these pages go completely unused. This unnecessary waste soon begins to add up over time. 

The average business’ paper consumption grows by 22% per year, meaning left unchecked, in just over three years your paper consumption will double.

Luckily, there’s an alternative. Digital document management systems can save 1.4 trillion pounds of paper every year. That adds up to 728,000 trees. Using cloud document management can go a long way towards reducing your business’ carbon footprint. 

Ready to go digital? 

Cloud document management can help you reduce the cost of running your business and make your company more efficient and environmentally friendly. As well as this, you can benefit from easier access to files and documents. If you want your business to grow, cloud storage offers seamless scalability. 

Are you ready to take advantage of the benefits of introducing cloud document management in your business? Talk to us today.